IDR® – Intelligent Data Recognition by e-MSI

Turn documents into data. Automatically

Let your team focus on what really matters

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Hundreds of companies across Poland have chosen our solutions

Manual document processing costs more than you think.

Every day in your company, documents – invoices, contracts, purchase orders, employee files, or industry-specific papers – are manually processed by employees. This process, though essential, consumes enormous resources: time, money, and energy.

Your team spends hours on:

manually retyping data from documents into systems

analyzing content and searching for key information

verifying data accuracy and eliminating errors

On average, as much as 15% of your administrative team’s working time is irretrievably lost – time that could be dedicated to tasks generating real business value. Traditional OCR solutions don’t fully solve this problem. They can read text from a document, but they don’t understand its context – they don’t recognize which data is critical or trigger the next steps in business processes. As a result, manual verification and additional employee actions are still required.

IDR® takes it a step further. Thanks to its intelligent approach to data recognition and document context, it not only reads information but also understands its meaning, automates workflows, and minimizes human involvement in the process.

With IDR®, you can turn a time-consuming, error-prone process into a consistent, fast, and automated data processing workflow.

What is IDR technology?

Next-generation intelligent document recognition

Reading data from documents to power organizational processes

Automatic document anonymization

Automatic classification of incoming emails

Key functionalities of IDR

Comprehensive solutions for every type of document

Automatic document processing

Automatic reading of invoices, purchase orders, contracts, and custom documents. The system recognizes the document’s structure and extracts key information without human intervention.

Inteligent email classification

Automatic categorization of incoming emails based on their content. The system learns from history and improves its effectiveness over time.

Document anonymization (GDPR)

Automatic detection and masking of personal data: national ID numbers, names, addresses, phone numbers. Full compliance with GDPR requirements.

Customdoc – custom document types

Creation of custom recognition templates for industry-specific documents. Flexible algorithms tailored to your needs

Document processing automation in 5 steps

Document reception

IDR® retrieves emails and attachments or scans a dedicated folder.

Classification

Algorithms recognize the document type.

Data extraction

The tool collects all key information from the content.

Process initiation

The tool triggers the next steps in workflows based on the extracted information.

Integration

Data is transferred to systems such as JobRouter, domain systems, or delivered in file formats (.csv, .json, .xml).

Flexibility and security

IDR® combines advanced OCR algorithms with intelligent context analysis, enabling the processing of any type of document – from invoices and purchase orders to industry-specific custom forms. The system is flexible and scalable – it easily grows with the organization’s needs. With data encryption, GDPR compliance, and the ability to work in the cloud or on-premises, IDR® ensures complete security of processed information.

IDR® – intelligent document automation for companies of all sizes

IDR® proves effective both in large corporations and in medium and small businesses, regardless of industry. Thanks to the combination of intelligent OCR algorithms, context analysis, and process automation, organizations see significant results within the first weeks after implementation.

Examples of results:

Reduction of document verification time

by up to 90% – from hours to minutes

Automatic matching of documents to processes in systems

such as SAP, JobRouter, ERP, or other dedicated industry solutions

Decentralized, remote document verification

employees can work regardless of location

Exception handling by humans

the system automates processes, and employees focus only on unusual cases

Advanced algorithms. Simple integration.

IDR® was designed for environments requiring high flexibility and full compatibility with existing IT infrastructure. By combining different types of algorithms and extensive integration options, the system runs smoothly both in small companies and in corporations processing hundreds of thousands of documents monthly.

Algorithm types:

Locational algorithms:

use heatmaps and fixed reference points to analyze the document’s layout, precisely identifying key data regardless of file format

Logical algorithms:

analyze mathematical and contextual relationships between data, e.g., verifying whether line items match the invoice’s total amount

Database algorithms:

check information against external databases or domain systems, extending the OCR dictionary and improving reading accuracy

Dedicated algorithms:

created specifically for the needs of a given environment or industry, enabling the handling of unique business processes

Flexibility and system integration

IDR® enables seamless data transfer to various systems, regardless of their architecture. Data can be exported in popular formats such as .csv, .json, or .xml, or sent in real time via REST API. This enables:

processes to be initiated in JobRouter or other BPM tools

data to be transferred to data warehouses or BI systems for reporting and analysis

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Deployment flexibility

The system can operate both in the cloud and on-premises, giving full control over data and adapting to the organization’s security policies. This makes IDR® easily scalable with company growth – from a few to hundreds of thousands of documents monthly – without complex architectural changes.

“The goal of the project – the implementation at PGNiG Obrót Detaliczny sp. z o.o. of an IT tool supporting the automation of the employee performance evaluation and bonus processes – has been achieved. The implemented IT system significantly facilitates the evaluation process for both employees and managers.
Additionally, it reduces the time managers spend conducting evaluations of their subordinates. The system implementation also ensures better access to information (summaries, reports, and analysis of results over time).”

Aneta Zgorzelska
Director of Human
Capital Management

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Key benefits

Implementing IDR® – Intelligent Data Recognition is an investment that pays off quickly. The system not only automates repetitive processes but also ensures security, flexibility, and full integration with your existing IT tools.

Business benefits for your organization:

Process automation – less manual work, more efficiency

IDR® eliminates the need for manual data entry, allowing employees to focus on higher-value tasks.

Time savings – faster, smoother, better

Document processing times reduced by up to 90% mean faster information flow and shorter response times in critical business processes.

Fewer errors – greater data reliability

Intelligent algorithms detect inconsistencies and automatically verify data accuracy, reducing the risk of costly mistakes.

Flexibility – handling any type of document

IDR® works without rigid templates, adapting to documents from various industries and in different formats – whether invoices, contracts, orders, or custom reports.

System integration – seamless collaboration

With full REST API compatibility, data can be sent directly to ERP, CRM, BPM, or data warehouses, streamlining the entire IT ecosystem.

Security – full protection and compliance

Data processed by IDR® is encrypted and protected in line with GDPR requirements and best security practices, ensuring control and peace of mind in daily use.

Scalability – a system that grows with your business

Whether you process hundreds or hundreds of thousands of documents monthly, IDR® adapts to your needs without loss of performance.

Frequently Asked Questions

How quickly can I implement IDR®?

First processes can go live within a few days. Configuration is simple and doesn’t require long design phases or changes to existing systems.

Is IDR® GDPR-compliant?

Yes. IDR® ensures full data encryption, access control, and auditing of all processes, meeting GDPR and internal security standards.

Can IDR® handle different types of documents?

Yes. Unlike traditional OCR tools, IDR® analyzes document context, enabling it to handle invoices, contracts, orders, industry reports, and custom forms – regardless of industry or file format.

Can data flow directly into my system?

Yes. Thanks to REST API integration, data can be transmitted in real time to ERP, CRM, BPM systems. The system can also prepare data in formats such as .csv, .json, .xml.

Can the system work both in the cloud and on-premises?

Yes. IDR® operates in both cloud and on-premises environments – the choice depends on the organization’s security policies and needs.

How does IDR® use OCR in daily work?

IDR® combines OCR with advanced contextual algorithms to extract, validate, and structure data, turning plain text into actionable information.

Is IDR® suitable for large-scale document processing?

Yes. The system is fully scalable – it operates reliably whether you process hundreds or hundreds of thousands of documents monthly, without compromising quality or performance.

Accelerate document processing today and see how IDR® can transform your team’s work.

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